Teams
Group members into teams with their own visibility, folders, and roles.
A team is a named slice of your workspace with its own members, folders, and visibility. Teams are useful for separating Brand from Motion, or Production from R&D, without making every project visible to everyone.
This page covers creating a team, picking its visibility, managing membership, and archiving a team you no longer need.
Creating a Team
Open the Teams panel
Open Settings → Workspace → Teams and click Create Team.
Set name, color, and visibility
- Name — what the team is called.
- Color — a small dot used to label the team in member rows and folders.
- Visibility — who can discover and join the team (described below).
Become the first Manager
The person who creates a team automatically becomes its first Manager.
Who can create teams?
By default any workspace Owner or Admin can create teams. Whether regular Members can create teams depends on the Members Can Create Teams policy in Workspace Settings — Sharing Policies.
Team Visibility
Visibility controls who can discover the team and what non-members see of its work.
- Open — discoverable by every workspace member. Non-members can see the team's published content at the workspace root default access level. Members can self-join.
- Closed — discoverable, but joining requires an invitation from a Manager. Non-members can't see the team's projects.
- Private — invisible to non-members. Only the team's own members know it exists.
You can change visibility later from the team's row in the Teams panel — only the team's Managers and workspace Admins can do this.
Open does not mean public
Open means discoverable by everyone in your workspace, not by the outside world. Nothing in your workspace is ever exposed to non-members of the workspace by default — for that, see Sharing.
Team Roles
Inside a team, members have one of two roles:
- Manager — update team settings, add or remove members, change visibility, archive the team.
- Member — read team content according to the team's visibility rules.
You change a team member's role from the team detail view. The team's creator is its first Manager; promote others as the team grows.
Workspace Admins and Owners can manage any team without needing to be members of it.
Adding and Removing Members
In the team's detail view, click Add Member to pick from the workspace's member list. Removing a member is the Remove button on their row. Removed members lose access to the team's folders and projects immediately, unless they have explicit shares.
For Open teams, members can also self-join from the workspace's team list — no manager action required.
Archiving a Team
When a team's work is done but you want to keep its history, Archive the team instead of deleting it. The team's row stays visible (with an Archived badge), and its folders and projects stay intact.
While a team is archived:
- Non-members lose access entirely. Even Open teams stop granting access to outsiders.
- Members are capped at View access. Even on folders set to default-Edit, archived-team members can only read.
- Explicit Edit shares still work — they override the cap.
To resume work, click Unarchive on the team's row. To remove the team permanently, click Delete Team — this is irreversible and removes the team's folders and projects unless you've moved them out first.
Archiving caps editing across the team
Even if a folder inside an archived team has default-Edit access, members only get View. If you need ongoing edit access while a team is archived, grant explicit shares to the people who need them — see Sharing.